Open Records policy

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  1. The public is notified that all requests for inspection of public records of the Clark County Attorney’s Office must be submitted during office hours to the Official Records Custodian:  

      Rita Smallwood – Records Custodian, 17 Cleveland Ave., Winchester, KY 40391, 

                  Phone:  859-745-0220,           Email: rsmallwood@prosecutors.ky.gov 

                                    Monday-Friday,  8:00 until 4:00 - excluding holidays. 

2. The request must be in writing and include the following information: (a) name,  mailing address, and telephone number of the individual requesting to inspect the  records, and (b) the specific record(s) the requestor wishes to inspect or to request  copies, and (c) whether the records are requested for commercial or noncommercial  use. If requested for commercial use, a certified statement stating the commercial  purpose for which the records will be used. Available public records are open for  inspection by any resident of the Commonwealth.  

3. Upon receipt of a written request, the Clark County Attorney’s Office will respond  within five (5) working days. If the records requested are open for public disclosure, the  Office will either provide copies of the requested records, or set a time when a requestor  may inspect the requested records. If the set time is not convenient for the requestor, the  Office will attempt to coordinate a new inspection time convenient to all parties, but it may  exceed five (5) working days. If the requested record is not open for public disclosure the  records custodian will notify the requestor and provide the statutory exemption(s) under  which the request falls.  

4. For public records requested in standard format for noncommercial purposes, the  Office may charge 10 cents per page. If the requested information is in electronic format  the cost of the media and any mechanical processing may be charged. Any fees shall be  paid before copies are made. For public records requested for commercial purposes, the  custodian may require the requestor to enter into a contract which will include the fees  charged by the Office. 

5. Please note that under KRS 67.878(1)(h), all prosecutorial files held by a County  Attorney are exempt from disclosure.